Join Our Team!

    Administrative Assistant

    We are seeking a part-time administrative assistant to manage a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

    Duties & Responsibilities

    • Answer and direct phone calls

    • Organize and schedule meetings and appointments

    • Maintain contact lists and coordinate with Social Media Coordinator

    • Produce and distribute correspondence memos, letters, faxes and forms

    • Assist in the preparation of regularly scheduled reports

    • Order office supplies

    • Book travel arrangements

    • Submit and reconcile expense reports

    • Provide information by answering questions and requests

    • Take dictation

    • Research and creates presentations

    • Generate reports

    • Handle multiple projects

    • Prepare and monitor invoices

    • Contribute to team effort by accomplishing related results as needed

    • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

    • Organize travel arrangements for senior managers

    • Write letters and emails on behalf of other office staff


    • Ability to understand the business process behind financial markets.

    • Strong understanding of job functions; possesses the knowledge and skills required to perform them.

    • Ability to communicate effectively and interact with end users.

    • Ability to manage time wisely, plan and organize to deliver results.

    • Strong follow-through and attention to detail and accuracy of own work.

    • Ability to adapt to a continuously changing environment.

    • Ability to develop and implement more efficient ways of working.

    Position Overview

    • Schedule: part-time position (25 hours: M-F 5 hours a day)

    • Pay: Starting at $18.00 based on experience

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